How to Write a BI Migration Roadmap in MIRO: A Step-by-Step Guide

Planning a Business Intelligence (BI) migration from Oracle to Snowflake can be overwhelming, especially when managing multiple solutions and avoiding project overlaps. With Data Mesh principles in play, ensuring a smooth transition requires clarity, structure, and collaboration.

Enter MIRO—a powerful visual collaboration tool that helps teams map out ideas, organize workflows, and build a flexible roadmap that evolves as projects progress. MIRO also provides timelines and various templates to structure meetings, improve engagement, and ensure effective planning.

In this guide, we’ll explore how to use MIRO to structure a BI migration roadmap, avoid confusion when working across multiple projects, and ensure a seamless transition to Snowflake data solutions. You’ll also discover how MIRO’s features enhance presentations, boost collaboration, and serve as an everyday workspace for Product Leads.

Imagine you’re renovating a house. You have workers fixing the plumbing, electricians setting up wiring, and carpenters installing cabinets—all at the same time. If there’s no master plan, the plumber might block an electrical line, or the carpenter could install a counter where a fridge is supposed to go.

That’s exactly what happens when BI specialists work on multiple Snowflake data migration projects without a proper roadmap. Tasks overlap, efforts are duplicated, and confusion spreads.

Using MIRO, you create a clear roadmap—marking out which work happens when, assigning tasks, and avoiding project collisions. Just like a well-organized renovation, your Snowflake system migration flows smoothly without unexpected delays or costly mistakes.

Why Use MIRO for Roadmap Planning?

What is MIRO?

MIRO is an online whiteboard designed for teams to brainstorm, collaborate, and plan visually. Unlike static documents or spreadsheets, MIRO boards expand in all directions, making it easy to organize complex workflows.

Why MIRO Works for BI and Snowflake Migration

When migrating my data from Oracle to a Snowflake database, you need a flexible, structured, and interactive tool to:
✅ Map out different BI solutions without losing track of dependencies.
✅ Avoid project overlap when multiple specialists work on different parts of the migration.
✅ Visually track progress from Oracle to the Snowflake system.
✅ Facilitate interactive presentations during meetings with stakeholders.
✅ Use pre-built templates for roadmaps, sprint planning, and brainstorming sessions.

With MIRO, you see the big picture while managing the smallest details, making it the perfect tool for Snowflake data migration planning.

Step 1: Setting Up Your MIRO Board for BI Migration

Before jumping into the Snowflake system migration, start by setting up your MIRO board for clarity and efficiency.

How to Structure Your Board:

📌 Split the Board into Two Halves:

• Left Side: Complementary information such as reference sources (videos, links…), call to actions, additional requests, and everyday discussions.
• Right Side: Technical details, diagrams, prototypes, and the BI migration roadmap.

📌 Use Sticky Notes for Categorization:

• Yellow for Oracle solutions (Current BI infrastructure).
• Blue for Snowflake solutions (Migration targets).
• Red for blockers or risks (Potential migration challenges).

📌 Connect Ideas with Arrows and Diagrams:

• Show the flow of my data from Oracle to Snowflake databases.
• Link related tasks to avoid project overlaps.
• Use colors to indicate progress (e.g., green = completed, orange = in progress).

📌 Leverage MIRO Templates and Timelines:

• Use Timeline templates to visualize the migration phases clearly.
• Implement Kanban boards to track BI team tasks.
• Utilize Flowchart templates for mapping out Snowflake testing processes.

Step 2: Avoiding Project Overlap with MIRO

One of the biggest challenges in BI migration is managing specialists working on multiple projects at the same time. Overlapping work can cause delays, confusion, and redundant efforts.

How MIRO Helps Prevent Overlapping Work:

🟢 Assign Ownership: Use color-coded tags for each specialist working on different aspects of the migration.
🟢 Timeline View: Use MIRO’s Timeline Template to place milestones and visualize dependencies.
🟢 Dependency Mapping: Draw connections between BI solutions to see which ones affect each other.

Example Use Case:

• If one specialist is handling the progress of the source-aligned data products, and another is managing consumer-aligned data products, MIRO visually clarifies when their work should connect.
• If a Snowflake testing phase is dependent on the completion of a particular dataset, MIRO makes it easy to align the work schedule.

By laying everything out visually, you avoid confusion and improve workflow efficiency.

Step 3: Using MIRO for Presentations and Collaboration

Another great feature of MIRO is its ability to enhance team meetings and presentations.

How to Make Your MIRO Board Interactive During Meetings:

🟡 Live Editing: Allow meeting participants to edit the board in real-time.
🟡 Commenting Feature: Team members can leave feedback directly on roadmap items.
🟡 Smart Presentations: Highlight key sections dynamically instead of flipping through slides.
🟡 Pre-Built Templates for Meetings: Use templates for retrospectives, brainstorming, and interactive Q&A sessions.

Instead of one-way presentations, MIRO turns meetings into collaborative sessions, where ideas evolve organically and everyone can contribute.

Also, MIRO has a great template for Lean Coffee’s meeting. If you want to know more about this type of meeting: Lean Meeting

Step 4: Tracking Progress on Your Migration Roadmap

A roadmap isn’t just a plan—it’s a living document that should be updated as projects move forward.

Best Practices for Keeping Your Roadmap Up to Date:

🔵 Use a “Done” Section: Move completed tasks to a separate area to track progress.
🔵 Set Up a Weekly Check-In: Review the board regularly with your team to ensure alignment.
🔵 Log Issues and Fixes: If a problem arises, document how it was resolved for future reference.

By actively managing your MIRO board, you maintain clarity, adapt to changes, and keep your Snowflake migration on track.

Make MIRO Your Everyday Board for BI Migration

Migrating BI solutions from Oracle to Snowflake databases is a complex task that requires careful planning, clear communication, and flexible tools. MIRO provides the perfect balance of structure and adaptability, making it the ideal choice for Snowflake data migration roadmaps.

By using MIRO to:
✔ Organize your Snowflake system roadmap.
✔ Avoid overlapping work between specialists.
✔ Improve meeting collaboration with interactive boards.
✔ Utilize timeline and template features to streamline planning.
✔ Track progress in real-time.

…you’ll streamline your BI migration process and ensure a smooth transition to Snowflake testing and deployment.

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